Job Descriptions

Under direction to perform responsible account clerical work involving the processing and maintenance of financial or statistical records in an accounting system.

This classification is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime assignments.

This is the entry level clerical accounting classification assigned to the Finance Department. The class is distinguished from the II level in one of two ways:

Work is performed under close and continuous supervision and involves a group of closely related duties within established procedures. While a variety of tasks may be assigned, each usually fits a familiar pattern and changes in procedure or exceptions to rules are explained in detail as they arise.

The Account Clerk I may be used as a training class for advancement to the Account Clerk II level.

Immediate supervision is provided by higher level accounting or supervisory positions.

ESSENTIAL FUNCTIONS – Duties may include, but are not limited to, the following:

• Participate in the preparation of accounts payable and accounts receivable, as well as control and account verification of an accounting system.
• Open and close accounts; maintain various ledgers, registers, and journals according to established account classifications.
• Audit invoices against purchase orders; verify encumbrances; research discrepancies; approve for payment and post to the proper account.
• Prepare billings and related correspondence for accounts receivable.
• Post bond payments; prepare monthly revenue reports; and reconcile checking accounts.
• May operate cash register and related office equipment in receiving and processing utility bill payments and other City funds; process warrants and City payroll checks, prepare cash balances.
• Audit various claims for payment including those for telephone invoices; prepare for check writing and input to data processing.
• Accept and process applications and payments for utility service and various licenses, permits and fees, including new service and changes in services; explain billing and other regulatory policies and procedures to customers.
• Prepare a variety of financial statements and costs and statistical reports.
• Interpret computer reports.
• Perform various routine clerical duties such as typing and filing.
• Perform data input.
• Perform related duties as assigned

Knowledge of:

• Modern office practices and procedures.

• Business arithmetic and basic accounting record keeping.

• Common word processing, spreadsheet, and database software.

Ability to:

• Operate a personal computer, typewriter, calculator, and other common office machines
• Learn to operate a cash register.
• Keep financial and statistical records.
• Perform basic word processing duties.
• Perform varied clerical work.
• Communicate clearly and concisely, both orally and in writing.
• Understand and carry out oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience:

Possession of a High School diploma or G.E.D Certificate.

Maintain the following physical abilities: see well enough to view and work with computer screen for extended periods, read fine print; hear well enough to converse on the telephone in assisting the public with emergency and non-emergency situations; use of hands and fingers for use of answering telephones, computer keyboard, writing and filing.