Job Descriptions

DEFINITION

Under general direction of the Recreation Manager or designee, to plan, promote, schedule, and coordinate assigned arts related programs, events and projects with emphasis on community. This individual serves as staff liaison to the Turlock Arts Commission.

This position is assigned to the Miscellaneous bargaining unit for labor relation’s purposes and is subject to overtime, evening and weekend assignments.

General direction is provided by the Recreation Manager or designee.

Responsibilities include supervision of assigned full, part time and volunteer personnel.

ESSENTIAL FUNCTIONS - Duties may include, but are not limited to the following:

• Evaluates current programs, staff and facilities.
• Works closely with Arts Commission in developing short and long-range strategic plans to meet City Council goals.
• Plan, organize and promote art-related programs.
• Implements processes to gain financial support from local businesses and individuals. Assists in establishing memberships, participates in membership drives, and works to build a strong and reliable roster of members to support programs and activities and a variety of art disciplines.
• Coordinates activities and programs with City sponsored, co-sponsored and non-City sponsored activities.
• Researches granting foundations, institutions, corporations, and agencies. Develops grant proposals and administers reporting requirements.
• Assists in the developments of the Arts budget and processes budgetary expenditures in accordance with established departmental and City processes.
• Develops fee supported arts programs.
• Promote and facilitate public art projects.
• Facilitate the development of a master plan for the arts.
• Participates and coordinates programs / projects sponsored by the Turlock Arts Foundation.
• Responsible for publicity and advertisement of Arts programs, events and activities through available division brochure, community resources and news media. Coordinates the publication of the quarterly arts newsletter.
• Responsible for payroll and time record forms for all personnel assigned to the Arts budget.
• Performs various office functions as needed including word processing and staffing the Carnegie Arts facility.
• Recommends refined operational procedures for Commission activities.
• Is responsible to coordinate the recruitment and selection of part time, seasonal and volunteer personnel.
• Arranges, coordinates and attends Art Commission meetings.
• Attends meetings, conferences and training sessions.
• Performs other duties as assigned.

Knowledge of:

• Objectives, methods and techniques of planning and organizing arts programs and cultural grants.
• The operation of arts and/or non-profit organizations.
• Program/facility safety.
• Budget and practices and monitoring.
• Community organizations and resources availability.
• Arts activities suitable for a wide range of interests and age groups.
• Computer systems: database management, word processing, spreadsheet, presentation programs, and desktop publishing.
• Familiarity with web page design, plus internet usage and protocol.
• Arts advocacy.
• Grant funding sources, grant writing & program development.

Ability to:

• Coordinate the development of a strategic plan for the Arts.
• Raise funds from the public and private sector.
• Coordinate successful earned income ventures for monetary donations.
• Coordinate, supervise and direct activities including that of training part time and seasonal personnel.
• Successfully oversee office and gallery operations work with others and supervise volunteers.
• Establish and maintain effective working relationships with those contacted during the course of work.
• Interact in a positive manner with the public.
• Communicate clearly and concisely, both orally and in writing.
• Act resourcefully and responsibly with a minimum of supervision.
• Prepare and monitor grants.
• Research and complete grant application process.

Education:

Any combination of education and experience that would likely lead to the acquisition of the knowledge, ability and skills required for this position. A typical way to acquire such skills would be:

Equivalent to an Associates Degree in Arts, Public Administration, Recreation, Marketing, Business Administration or related field.

Experience:

Two years experience in a field of the arts, recreation, public or non-profit administration or marketing, in a responsible leadership capacity.

Possession of a Bachelor’s Degree in Arts, Public Administration, Recreation, Marketing, Business Administration or related field.

Possession of a valid California Drivers License at the time of appointment, to be maintained as a condition of continued employment.

Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person assisting customers and program participants; bodily mobility to maneuver program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuations in temperature while performing essential functions and be able to lift equipment as necessary.

6/2001

7/2007

Revised 05/2008