Job Descriptions

DEFINITION

Under administrative direction of the City Manager, assists in planning, organizing and directing the overall administrative activities and operations of the City; coordinates activities among and with other departments; provides staff assistance to the City Manager and City Council; acts as City Manager in his/her absence and serves as advisor and consultant to the City Manager and other Department Directors; represents City Manager with City staff, community organizations, other agencies, and the public; and performs related work as required.

This position is designated as management for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

CLASS CHARACTERISTIC

This single position class is expected to act with a high degree of independence of action. Direction received consists of assignment of responsibility to obtain objectives in accordance with policy guidelines.

ESSENTIAL FUNCTIONS: Duties may include, but are not limited to the following:

• Assist the City Manager in developing, planning, implementing and administering City-wide goals and objectives as well as policies and procedures necessary to provide City services; approve new or modified programs, systems, policies and procedures;
• Assist the City Manager in directing the development and administration of the City’s budget; analyze and forecast City revenue and expenditures; monitor and approve expenditures.
• Perform or supervise comprehensive management analyses in a wide range of municipal policies, organization, procedures, budgetary and finance areas; prepare and present staff reports and other necessary correspondence.
• Represent the City Manager at meetings by making presentations to explain program or project status to the City Council or other formal groups and answers questions or arranges for compilation of data to assist in decision making process; acts as the City Manager in his/her absence.
• Under the direction of the City Manager, provide staff assistance to the City Council, committees, commissions and the City Manager in matters related to a wide variety of City administration activities and programs.
• Review and respond to citizen complaints or requests for information.
• Prepare and present reports to the City Council and other legislative boards relative to areas of responsibility.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
• Advanced principles, practices and techniques of public program administration and personnel management.
• Principles and techniques of budget development and administration.
• Research and prepare applications for funding alternatives such as those obtained through grants and state programs; supervision of grant programs; identify long-term financing alternatives.
• Principles of supervision, training and performance evaluation.
• Pertinent Federal, State, and local laws, codes and regulations; particularly HUD, RDA, and CDBG programs.
• Research methods and sources of information related to a broad range of municipal programs, services and administration.
• Modern office procedures, methods and computer equipment.

Ability to:

• Administer a variety of City-wide programs and administrative and budgetary activities.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendation in support of goals.
• Interpret and apply Federal, State and local policies, procedures, laws, regulations, and grant requirements.
• Establish and maintain cooperative working relationships with City Council members, staff, committee members, public officials, business leaders and the general public.
• Effectively and fairly negotiate appropriate solutions and contracts.
• Supervise, train and evaluate personnel.
• Prepare and administer a budget.
• Prepare clear and concise reports and develop appropriate recommendations.
• Prepare speeches, articles and letters for publication.
• Communicate persuasively, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.

EXPERIENCE AND EDUCATION

Experience:

Four years of increasing responsible management experience, of which two years must have been in public sector administration possessing experience that would have provided the opportunity to develop the required skills, knowledge and abilities.

Education:

Possession of a Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration or a related field.

DESIRABLE QUALIFICATIONS

Education:

Possession of a Master's degree in Public Administration or a related field.

LICENSE AND/OR CERTIFICATE:

Possession of a valid California Driver's License at the time of appointment and must be maintained thereafter as a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: See well enough to operate vehicles and equipment, read instructions and follow directions; hear well enough to distinguish mechanical noises, to converse on the radio, telephone and in person; use of hands and fingers for writing, typing, and other computer related functions; and be able to lift equipment as necessary.

Reviewed and Approved:

______________________________

Personnel Officer

______________________________

Date

November 2006, Revised 7/09